The following email has been sent to all the members of the European pirate party, and is reposted here for convenience.
After more than one year of delay the board invites our members to participate in a Council Meeting. The meeting will be held online and it will take place from the 25th of May to the 15th of June to give all members a reasonable amount of time to go online and participate in the discussions and votings. Preceding the formal meeting there is an additional month of preparation where you will be able to look at and discuss the proposals and to appoint your Council delegates.
What we need from you for you to be able to participate in the meeting?
To be able to be represented at the Council meeting you need to send us a formal decision where you apoint your delegates. This should be a decision taken by your board, General Assembly or a body of equal relevance according to your statutes, and it should be documented in a way that allows us to verify the authenticity of the decision. The decision has to include the names of the delegates, in which order the delegates have voting rights, and for which time frame the appointment as delegate is valid. The number of delegates any member is entitled to is defined in the statutes, and you can find the exact numbers here: http://ppeu.net/wiki/doku.php?id=1st_council_meeting_2015%3Adelegates. We also need you to send us the email addresses of your delegates so that we can invite them to the online platform where they will be able to discuss the proposals before the actual meeting starts. We would encourage you to apoint your delegates for the duration of the full year to allow them to represent you for any further council meetings that might happen this year without the need for a new decision, but this is entirely up to you.
Election of the Board
As is it written in the statues, the Council meeting is suppossed to elect a new Board. All the council members are kindly invited to nominate candidates for the offices. All nominations must specify the particular post for which the candidate is being proposed (i.e. Chairperson, Vice-Chairperson, Treasurer or a Board Member without a special function). Each Ordinary Member may nominate and support several candidates. All nominations need to be sent in no later than one month before the meeting in accordance to the statutes. This means that the deadline for nominations is 25th of April 2017.
The proposed statute changes
Our working group on the statutes decided early on to do two versions of the new statutes; one slim version with only the minimal changes required to move the association to Luxembourg and one more comprehensive version with the purpose of streamlining the organization and removing defunct paragraphs or unnecessary repetitions. The Council will then have to decide on which one of the two versions that the board has proposed it will proceed with. The slim version will be found here. The comprehensive version can be found here. All the Council members are kindly invited to propose their own proposals for statues changes.
This is the draft agenda for the meeting:
- Deadline for nominations for the Board (25th of April)
- Deadline for statutes changes or other proposals (25th of April)
- Opening of the meeting (25th of May)
- Rules of procedure (25th-28th of May)
- Decision on changes of statutes (29th of May until 5th of June)
- Election of board (6th to 8th of June)
- Membership fee (9th-12th of June)
- Admission of new members (13th-14th of June)
[Friuli Venezia Giulia Pirates haver resquested full membership to European Pirates, or observer member, if it does not pass.]
- * Closing of the meeting (15th of June)